Soon.works
Starts from $59 for Lifetime
Pros
- Easy to navigate and intuitive user interface
- Ability to manage schedule, workload, and leaves within a single app
- Availability of PWA apps to manage everything on the go
- Live chat support
Cons
- Syncs only with Google Calendar
- Integrations including Zapier are missing
If there is one thing that can instantly improve the productivity of your own team or organization, it is better scheduling of tasks & events.
When everyone in the organization is clearly defined in their schedule well ahead, it makes things very organized and helps them utilize their time to the fullest potential.
Soon is a SaaS tool that promises to help you achieve this by easily scheduling the work plans for all your team members and employees.
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Can it really do it and help you streamline your organization. Let's find out in this short review.
Dashboard and User Interface
Once you complete the initial sign-up process, you are welcomed to the onboarding which includes the first step of adding a team icon.
In the next step, you can add your main profile picture along with your date and time settings and format.
After that, you can set up notifications whether to receive or not for new events, updated events, canceled events, cancel requests, cover requests, leave requests, etc.
Finally, you can connect your account to Google Calendar to sync all your events, schedules, and requests.
After you have completed all the above steps, you can then add your team members. All you need is their main email address, first name, and last name. You can either add them as the admin or just a member.
It is also possible to invite users in bulk or to share an invite link instead of an email invite.
Once everything is set up, you can start with a sample board or build a new board from scratch. In the main settings of each board, you can add any event or location that is related to the particular board.
You can add events and save them as a template if you want to use the same event under a different board.
It is possible to give a title and a brief description of the event, the people participating, timing, location, any breaks planned, etc. to give a complete overview of the event for everyone involved.
Changes can be made to the templates at any point and updated. In addition to individual users, you can also add groups to the event if you have already set up groups.
Once the event is finalized, you can publish it and add it to any date with the users involved.
All the users will get an email notification and also an in-app notification within their accounts.
You can see all of the leave requests made by your team members under the Leave section. It is possible to have many categories of leaves so that you can keep all of them well organized.
It is also possible to have a conversation inside any specific leave request to clear any doubts or to make any updates later.
Overall, the user interface is minimalistic and very easy to navigate.
Pricing
There are 2 paid plans namely Team and Business. The Team plan costs €10 per user per month (€8 per month when paid annually) and the Business plan costs €10 per user per month (€16 per month when paid annually).
The Team plan gives access to only 3 schedule boards while you get an unlimited number of schedule boards with the Business plan. Also, 2-way sync and calendar integration is available only in the Business plan.
There is also also a custom plan which is an enterprise version designed for bigger companies that want to manage a lot of employees.
Support
Live chat support is available on the main website. When it comes to the help & support documentation, there is quite a good list of text documents available that covers all the features.
However, it would have been better to see tutorial videos that explain how to set up everything.
Conclusion
To wrap up Soon is a pretty unique tool in the way it handles employee scheduling and management of workload, leaves, etc. in a very easy & efficient manner.
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Yes, it takes quite a while to set up everything and for all your team members to get used to the system, but once they all get adapted to it, you can save a top of time and make the whole workplace function more efficiently.